Industries / Real Estate
AI Automation for real estate.
The industry where responding first wins and the database you already have is the biggest untapped asset — every lead gets an instant response and no past client goes cold. We build the systems that consolidate every portal and ad source, answer in seconds, and keep your sphere warm across the years between transactions. Custom-built to how agents, teams, and brokerages run, connected to the CRM you already use, and yours to keep.
The outcome
A pipeline that never goes quiet.
Here’s what the systems are built to deliver — the instant response, long-cycle nurture, and database reactivation that keep deals moving, handled automatically.
- Every portal and ad lead gets answered instantly — Zillow, Realtor.com, IDX, Facebook — consolidated into one system, so you’re the first agent the buyer or seller actually hears from.
- Past clients stay nurtured automatically through the long years between transactions, so you’re the name they remember when it’s time to move or refer.
- Listing alerts and price-drop notifications go out on their own, keeping active buyers engaged without you working a spreadsheet.
- Your dormant database gets re-engaged — the highest-ROI lever in real estate — turning contacts you already own into conversations and closings.
- Reviews and reputation build automatically after every closing, so your profile keeps earning the trust that wins the next listing.
Where we usually start
A starting point — not the limit.
These are the automations agents and teams start with most often. They’re a starting point, not the menu — if there’s a repetitive, time-sensitive part of your business slowing you down, we can build for it. Every system is custom to your lead sources, your CRM, and your voice, and it’s yours to keep.
Speed-to-Lead System
Every portal and ad channel — Zillow, Realtor.com, your IDX site, Facebook and Google — feeds into one system that responds to each new lead in under a minute, across text and email, and qualifies them toward a real conversation. In a business where the first agent to respond usually wins, that speed turns more of the leads you already pay for into appointments.
Follow-Up Automation
Real estate runs on a years-long cycle, and most deals are lost to silence between transactions. We build long-cycle nurture for your past clients and sphere — check-ins, market updates, anniversary touches — that keeps the relationship warm automatically, so you’re the agent they call when it’s finally time to move.
Customer Reactivation
The dormant database is the highest-ROI lever in real estate — and the one most agents never pull. We build structured re-engagement that reaches the contacts you already own, in your voice, on a natural cadence, surfacing the people quietly ready to transact and turning a cold list into live conversations.
AI Receptionist
Answers every call in your voice, day or night. It fields buyer and seller inquiries, captures the details on listing and showing requests, books qualified appointments straight onto your calendar, and hands off to a person the moment a call needs one — so the leads that come in while you’re at a closing or a showing never roll to voicemail.
That’s where most agents and teams start — we build well beyond it. See the full service breakdown, jump to pricing, or read how the build works.
01
Built for how agents and teams run
Custom to your business. Connected to your CRM. Owned by you.
This isn’t an app you log into and configure yourself. We design the systems around the way you already work your leads and your sphere, build them, and maintain them as the technology changes — so they keep working without becoming your problem.
How it fits your business
- Works with your CRM — we build around Follow Up Boss, kvCore, BoomTown, and the lead sources you already run, so contacts and conversations stay in one place.
- Built around your lead sources — your portals, ad channels, IDX site, sphere, and follow-up cadence, not a generic template.
- Live in one to three weeks — starting with a free audit that maps the highest-ROI automations first.
- Yours to keep — you own the workflow automation; ongoing care keeps it improving, but you’re never locked in.
See property management, professional services, or all industries.
Real estate questions
Straight answers for agents and teams.
Can it consolidate and answer all my portal and ad leads instantly?
Yes. We feed every source you run — Zillow, Realtor.com, your IDX site, Facebook and Google ads — into one system that answers each new lead in under a minute, by text and email, in your voice. Instead of leads scattered across five inboxes and apps, every one lands in a single place and gets an instant, qualifying response while the buyer or seller is still paying attention. In a business where the first agent to respond usually wins, that speed is the difference between a conversation and a missed lead.
Can you re-engage my old database without sounding spammy?
Yes — and that’s the point. We build reactivation around your voice and your relationships, not a blast. Messages reference the right context, go out on a natural cadence, and read like they came from you, not a marketing tool. The goal is a past client who’s genuinely glad to hear from you and replies, not one who unsubscribes. You approve the tone and the sequences before anything sends, so the database that already trusts you gets re-engaged the right way.
Do you handle long-cycle nurture for my sphere and past clients?
Yes. Real estate runs on a years-long cycle, and most agents lose deals simply because they went quiet between transactions. We build nurture that stays in front of your sphere and past clients automatically — check-ins, market updates, home-anniversary touches — so you’re the agent they think of when it’s time to move or refer a friend. It keeps the relationship warm across the gap without you having to remember every name.
Will it work with my CRM and lead sources?
In most cases, yes. We build around the tools you already run — Follow Up Boss, kvCore, BoomTown, and similar platforms — and around the portals and ad channels feeding you leads, so contacts and conversations stay in one place instead of scattered. During the free audit we confirm exactly what connects and how, before you commit to anything.
Will it sound robotic to my leads?
No. We tune the voice and conversation to sound like you, not a generic auto-responder, and it’s built to hand off to you the moment a lead is ready for a real conversation. The goal is a buyer or seller who feels personally attended to and booked — not one who senses they were screened by a bot. You sign off on how it sounds before it ever responds to a live lead.
How long does it take to go live, and do I own the system?
Most real estate builds go live in one to three weeks depending on scope, starting with a free 30-minute audit that maps the automations with the fastest return — usually speed-to-lead and database reactivation first. And yes — you own what we build. The workflow automation is yours to keep even if you ever stop working with us; ongoing care is a choice, not a lock-in.
See what should be automated in your real estate business.
The free 30-minute audit gives you a custom blueprint — the specific automations that would capture the most deals for your business, with ROI estimates and a clear cost to build. No pitch, no pressure, and you walk away with the plan whether you hire us or not.
No pitch. No pressure.