Industries / Real Estate / Brokerages
AI Automation for real estate brokerages.
A brokerage lives on two things — leads actually worked and agents who stay — and both leak when follow-up depends on each agent’s discipline. We build the systems that answer every lead across the whole house in seconds, route it to the right agent, and run consistent follow-up your agents actually use, so fewer leads get wasted and your producers keep closing. Custom-built to how your brokerage and offices run, connected to the CRM your agents already use, and yours to keep.
The outcome
A brokerage where no lead waits.
Here’s what the systems are built to deliver across the whole house — instant response, consistent follow-up, and re-engagement that lift every agent without adding management overhead.
- Every brokerage lead gets answered instantly and routed to the right agent or office — Zillow, Realtor.com, IDX, Facebook, and house accounts — so no lead sits unowned in a shared inbox.
- Follow-up stays consistent across all of your agents, running on a reliable cadence in a voice you approve, so deals stop falling through the cracks between busy agents.
- Agent productivity gets lifted without micromanagement — newer agents perform like seasoned ones and top producers stop losing leads to silence, all on its own.
- Your dormant database gets re-engaged — the highest-ROI lever in real estate — turning contacts the brokerage already owns into live conversations and closings.
- Reputation builds automatically across every office after each closing, so the brokerage’s profile keeps earning the trust that wins the next listing and the next recruit.
Where we usually start
A starting point — not the limit.
These are the automations brokerages start with most often. They’re a starting point, not the menu — if there’s a repetitive, time-sensitive part of how your house runs slowing your agents down, we can build for it. Every system is custom to your lead sources, your CRM, and the standard you set for your agents, and it’s yours to keep.
Speed-to-Lead System
Every portal, ad channel, and house account — Zillow, Realtor.com, your office IDX sites, Facebook and Google — feeds into one system that responds to each new lead in under a minute, routes it to the right agent or office, and qualifies it toward a real conversation. In a business where the first brokerage to respond usually wins, that speed across the whole house turns more of the leads your agents already pay for into appointments.
AI Receptionist
Answers every call to the brokerage in a voice you approve, day or night. It fields buyer and seller inquiries, captures the details on listing and showing requests, books qualified appointments onto the right agent’s calendar, and hands off to a person the moment a call needs one — so the leads that come in while your agents are at closings or showings never roll to voicemail or to a competing brokerage.
Follow-Up Automation
Follow-up at most brokerages depends on each agent’s discipline, so leads quietly go cold. We build one consistent system that nurtures every lead and past client across the long real estate cycle — check-ins, market updates, anniversary touches — on a reliable cadence you set once, so the whole house follows up the same way and fewer deals are lost to silence.
Customer Reactivation
The dormant database is the highest-ROI lever in real estate — and the one most brokerages never pull at scale. We build structured re-engagement that reaches the contacts the brokerage and its agents already own, in a voice you approve, on a natural cadence, surfacing the people quietly ready to transact and turning cold lists across every office into live conversations.
That’s where most brokerages start — we build well beyond it. See the full service breakdown, jump to pricing, or read how the build works.
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Built for how brokerages run
Custom to your brokerage. Connected to your CRM. Owned by you.
This isn’t an app each agent logs into and configures alone. We design the systems around the way your house already routes leads and works its sphere, build them, and maintain them as the technology changes — so they keep working across every office without becoming anyone’s problem to manage.
How it fits your brokerage
- Works with your CRM — we build around kvCore, BoomTown, Brivity, and the lead sources your offices already run, so contacts and conversations stay in one place across agents.
- Built around your lead sources — your portals, ad channels, office IDX sites, house accounts, and routing rules, not a generic template.
- Live in one to three weeks — starting with a free audit that maps the highest-ROI automations across the house first.
- Yours to keep — the brokerage owns the workflow automation; ongoing care keeps it improving, but you’re never locked in.
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Brokerage questions
Straight answers for brokerages.
Can it answer and route every lead across our whole brokerage instantly?
Yes. We feed every source the brokerage runs — Zillow, Realtor.com, your office IDX sites, Facebook and Google ads, and any house accounts — into one system that answers each new lead in under a minute and routes it to the right agent or office. Instead of leads sitting in a shared inbox while nobody owns them, every one gets an instant, qualifying response and lands with an agent who can actually work it. In a business where the first brokerage to respond usually wins the deal, that speed across the whole house is the difference between a closing and a wasted lead.
How does this help us lift agent productivity and retention?
It does the work agents skip when they get busy — instant response, structured follow-up, and database re-engagement — without you having to micromanage anyone. Every agent gets the same consistent system working their leads in the background, so newer agents perform like seasoned ones and your top producers stop losing deals to silence. Agents who close more stay, and a brokerage that visibly helps its agents win is a brokerage agents don’t leave. You set the standard once and the system holds it for everyone.
Can we keep follow-up consistent across all of our agents?
Yes — that’s one of the biggest wins for a brokerage. Instead of follow-up depending on each agent’s discipline and mood, we build one consistent system that nurtures every lead and past client on a reliable cadence, in a voice you approve. Leads stop falling through the cracks between a busy agent and a forgotten task, and the brokerage gets a predictable standard of follow-up across every agent and office. You decide the cadence and tone once, and it runs the same way for everyone.
Will it work with our brokerage CRM and lead sources?
In most cases, yes. We build around the platforms a brokerage already runs — kvCore, BoomTown, Brivity, and similar systems — and around the portals, ad channels, and office accounts feeding you leads, so contacts and conversations stay in one place instead of scattered across agents and tools. During the free audit we confirm exactly what connects and how, before the brokerage commits to anything.
Will it sound robotic to our leads, or step on our agents?
No. We tune the voice to match your brokerage and it’s built to hand off to the assigned agent the moment a lead is ready for a real conversation — so it supports your agents instead of replacing the relationship. The goal is a buyer or seller who feels personally attended to and booked, then connected to the right agent, not one who senses they were screened by a bot. You sign off on how it sounds before it ever responds to a live lead.
How long does it take to go live, and does the brokerage own the system?
Most brokerage builds go live in one to three weeks depending on scope and how many offices and agents are in play, starting with a free 30-minute audit that maps the automations with the fastest return — usually brokerage-wide speed-to-lead and consistent follow-up first. And yes — the brokerage owns what we build. The workflow automation is yours to keep even if you ever stop working with us; ongoing care is a choice, not a lock-in.
See what should be automated in your brokerage.
The free 30-minute audit gives you a custom blueprint — the specific automations that would capture the most deals and lift the most agents across your house, with ROI estimates and a clear cost to build. No pitch, no pressure, and you walk away with the plan whether you hire us or not.
No pitch. No pressure.